Christmas Festival Stallholder FAQs

Frequently Asked Questions

How can I apply to be a stallholder at the Darling Harbour Christmas Festival?

Thank you for your interest in joining the Darling Harbour Christmas Festival. Please read both these FAQs and our Application Criteria as these should give you all of the information you need. When applying, you’ll be asked to supply your business details and other information, including product images. We suggest you have a good read through first and get all your information together before you begin the application process.

When do applications close?

Applications to be a stallholder at the Darling Harbour Christmas Festival close at 11.59pm, Sunday 21 November 2021.

Do I need an Australian Business Number (ABN)? 

Yes, if your application is successful you will need to be registered with the Australian Tax Office as a Business. If you are not already registered, you can find more information at Registration can be done online and it’s quick and easy.

How do I know if my stallholder application was submitted successfully? 

When your application form has been successfully submitted, you will receive an on-screen confirmation that reads: “Thank you! Your form has been submitted.”

If you have not received the above, you will need to resubmit your application. Please make sure all mandatory fields (these are the fields marked with an asterisk ‘*’) have been entered. If you are having problems submitting your application, please contact us.

How will my application be assessed?  

Rest assured, we give every application our full and careful consideration. Your application and photographs will be presented to an assessment committee who will carefully review your application against our application criteria.  

The assessment committee may request further information or other materials to be supplied in order to complete the application process. Incomplete applications may not be processed.

How long does the application process take? 

Once your application has been received the application process typically takes about 7 business days. While every effort is made to process incoming applications within this time frame, please note that it could take a little longer if we are experiencing a particularly high volume of applications at the time.

Will I be notified if my application is unsuccessful? 

Yes, you will be notified by 29 October 2021 if your application is unsuccessful.

Can I request feedback if my application is unsuccessful? 

We’d love to provide every applicant with feedback. However, due to the high volume of applications we receive unfortunately this is not possible. We urge you to carefully read the assessment criteria as this should help you understand how applications are evaluated.

When is the Darling Harbour Christmas Festival open? 

The Darling Harbour Christmas Festival is on over two weekends, 11,12,18 and 19 December 2021.

Tumbalong Park market stalls and entertainment program will be open Saturdays and Sundays from 4pm - 8.30pm.

Bump in and bump out times? 

Bump in will start from 2 hours prior to operational start time and operators will have 1.5 hours after operational finish time to be packed up and off site.

How much does a stall cost and what is included?

The Darling Harbour Christmas Festival stall costs are as follows (all prices are GST inclusive):


2 Weekends (4 days) total
4pm - 8.30pm Saturday & Sunday

Food Stalls $1600
Gifting Stalls $800


  • 1 x 3m x 3m Marquee
  • Back of house stall (if required)
  • Stall signage 
  • 1 x Trestle table 
  • Power install / dismantle (1 x 10amp)
  • Shared fridge / cool room access 
  • Water access 
  • Flooring as required 
  • Cleaning and waste costs 
  • Fire extinguishers

Additional power can be purchased:

  • 10amp - $50 
  • 15amp - $75 
  • 32amp - $150

Do I require a City of Sydney permit? 

Yes, all stallholders are required to have a Temporary Food Stall Permit issues by the City of Sydney. Information about the permit can be found at

Register for the permit

Do I have to trade in a Stall?  

No, if you have a food truck or trailer, please include imagery in your application for consideration however there will be no price difference if you are brining your own truck or trailer.

Type of offering  

Food with a focus on delicious and local. Christmas delicacies, sweet savoury, and everything in between. We are looking for masters of their trade who can provide their one iconic offering with variations on offer. While food feeds the body, other products feed the soul and create moments of surprise, delight, and much needed retail therapy. All categories that align with the Christmas theme are welcome to apply.

Please read through our stallholder Application Criteria prior to applying. Note this is a curated market, we are after unique offerings to create variety of product mix.

How many products can I sell? 

We want to allow for as much variety between stallholders as possible and limited competition therefore stallholders are to choose their one iconic offering allowing for 3-4 variations of the one offering. Example: Noodle box, variations in satay chicken, black bean or Singapore.

Do I have to trade both weekends? 

Yes, stallholders are required to trade both weekends to be eligible.

Do I need to be vaccinated to operate a stall?

Great question, we are awaiting confirmation from NSW health and our event guidelines will be aligned with the current health orders.  

What happens if the event is cancelled due to public health orders?

If the event is cancelled prior to three weeks out from the event start date due to public health orders, we will aim to provide refunds to all stallholders. 

If I choose to withdraw my stallholder application can I receive a refund?

If you choose to withdraw your stallholder application three weeks out from the event start date you will be eligible for a refund. 


Thank you and we hope to welcome you to the Darling Harbour Christmas Festival soon!